Election information and Board Resolutions

Download PVHA Board Nomination Petition

RESOLUTION  NO. 177

RESOLUTION OF THE BOARD OF DIRECTORS OF

THE PALOS VERDES HOMES ASSOCIATION

ADOPTING NEW ELECTION RULES

WHEREAS, Article III OF THE BY-LAWS OF PALOS VERDES HOMES ASSOCIATION STATE:

“The corporate powers of this corporation shall, except as otherwise provided herein, be vested in a Board of directors who shall be members of this corporation, and three shall constitute a quorum for the transaction of business…”

WHEREAS, The Association wishes to adopt rules for the conduct of nomination and election to the Board of Directors;

WHEREAS, the Association has received and considered materials from members; and attorneys retained by the Board of Directors; and held discussions at public meetings;

NOW THEREFORE, BE IT RESOLVED that the Board of Directors of this corporation does establish and adopt the following rules for the conduct of elections:

  1.  “A member can be nominated for the Board by a petition delivered to an officer of the corporation, signed within 11 months preceding the next time directors will be elected representing the following number of votes: one-twentieth of 1 per cent of voting power, but not less than 100.”
  2. “Nominations for the Board of directors shall close 120 days before the date the directors are to be elected. No nominations for the Board can be made after 120 days before the date directors are to be elected.
  3. “All voting will be by secret ballot.  Ballot and one preaddressed envelope with instructions on how to return ballots shall be mailed by first class mail not less than 30 days prior to the deadline for voting.  In order to preserve confidentiality, a voter may not be identified by name, address, or lot or parcel number on the ballot. The Association shall use as a model those procedures used by California counties for ensuring confidentiality of vote by mail ballots, including the following:
    1. The ballot itself is not signed by the voter, but is inserted into an envelope that is sealed.  This envelope is inserted into a second envelope that is sealed. On the second envelope will be the voter’s name(s), and the address or separate interest that entitles the voter to vote.  The Voter shall sign that envelope for purposes of verification.
    2. The second envelope is addressed to the inspector of elections, who will be tallying the votes.  The envelope shall be mailed to a location specified by the inspector of elections.”

“The Bylaws of the Palos Verdes Homes Association provide for staggered terms.  At the next annual meeting, where a quorum of PVHA members is reached, nominated candidates will be elected for terms based on the highest vote getter filling the longest term available. Board-recommended incumbent candidates will be elected based on terms from the last qualified election.  This procedure shall be followed until all of the 3, 2 and 1 year terms on the ballot are filled.

PASSED, APPROVED AND ADOPTED May 24, 2016

RESOLUTION NO. 179

RESOLUTION OF THE BOARD OF DIRECTORS OF
THE PALOS VERDES HOMES ASSOCIATION
ADOPTING ELECTION RULES

WHEREAS, ARTICLE III OF THE BY-LAWS OF PALOS VERDES HOMES ASSOCIATION STATE:

“The corporate powers of this corporation shall, except as otherwise provided herein, be vested in a Board of directors who shall be members of this corporation, and three shall constitute a quorum for the transaction of business…”

WHEREAS, ARTICLE IV Section 3(f) OF THE BY-LAWS OF PALOS VERDES HOMES ASSOCIATION STATE:

“ The directors shall have the power: To make all needful rules and regulations for the conduct of the election, for the prevention of fraud in elections and for the recount of the ballots in case of doubt or fraud”;

WHEREAS, The Association has adopted rules for the conduct of nomination and election to the Board of Directors;

WHEREAS, The Board wishes to supplement the rules to facilitate the election procedures and prudently manage the expenses related to the election.

NOW THEREFORE, BE IT RESOLVED that the Board of Directors of this corporation does establish and adopt the following rules for the conduct of elections:

1. “Incumbent directors and nominees will be listed on the PVHA website along with their qualifications. Biographic materials establishing qualifications of 400 words or less may be submitted to the PVHA for posting on the PVHA website 30 to 45 days before the Annual Meeting. Campaign messages should not be included in the submittal and only biographic qualification information will be posted.

2. “The last date for a ballot to be received and counted for any purpose shall be 4:30 pm the Wednesday prior to the Second Tuesday in January;”

3. “If the number of ballot envelopes received is less than the number to establish a quorum for a meeting to elect directors; PVHA shall not expend funds to open and count the ballots; since no meaningful purpose would be served by such expense; “

4. “The envelopes shall be held for safekeeping for one year as directed by the Inspector of Elections.”

PASSED, APPROVED AND ADOPTED September 9, 2016