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Report of the Scheduled Annual Meeting of Members January 10,2017

Report of the Scheduled Annual Meeting of Members

January 10, 2017

 

President Frengs, as Chairman, welcomed those members and guests of the Palos Verdes Homes Association present and expressed appreciation to them on behalf of the Board of Directors for their attendance at the 91st Annual Meeting of Members of the Palos Verdes Homes Association. He then introduced the members of the Board, Association legal counsel, staff members and Association tree mediator. President Frengs directed the audience to the Inspector of Elections Retired Judge Michael Latin, and Melissa Harman, partner at Moss-Adams the accounting firm engaged to be responsible for the collection, custody and counting of PVHA member verifications and ballots.

Judge Latin explained that his role this year was limited in comparison to the oversight and processing of the multiple ballots and delivery methods last year.  This year, he arrived at Moss-Adams the day after the close of voting, verified the envelope count and determined that the count of envelopes was well under the requirement for a quorum. Judge Latin reported the number of envelopes received of 1589, 1122 short of the minimum required for a quorum to conduct an election.  Judge Latin turned the meeting over to Melissa Harman to explain the collection process.

Melissa Harman reported that all envelopes were received at Moss-Adams by a designated person in charge of receipt and ensuring custody in a secure location.  At 4:30 on January 4, 2017, a Moss-Adams representative was sent to the USPS Business Reply Center to collect everything that had been received at that location by 4:30.  The count was processed at 5:00 on January 4, 2017. Judge Latin arrived at 8:30 am January 5, 2017 and certified the count.

As there was no quorum of members, the meeting was incompetent to transact business and adjourned.

An informal question and answer period and general discussion followed.

 

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Verification of Annual Meeting Mailing

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Annual Meeting & Election Announcement Letter and update

If you did not receive your ballot or simply need a new business reply envelope please stop by the PVHA office at 320 Palos Verdes Drive during business hours between 8:30 and 5pm.  Please note that the office will be closed for the Holidays Friday December 23 2016 through January 2, 2017. 
Ballots are to be returned by mail using the business reply envelope provided in the Annual Meeting mailer prior to January 4th at 4:30pm, the close of voting.

 No ballots can be accepted at the PVHA office or at the Annual Meeting.  

NOTICE OF 91st ANNUAL MEETING & ELECTION OF DIRECTORS

We invite you to the ninety-first Annual Meeting of members, to be held Tuesday, January 10, 2017 at 8:00PM in the Council Chambers of the Palos Verdes Estates City Hall 340 Palos Verdes Drive West, Palos Verdes Estates, Ca 90274.

The PVHA was established in 1923 to interpret and maintain the Protective Restrictions that run with the land in Palos Verdes Estates and the Miraleste area of Rancho Palos Verdes. PVHA is a private, non-profit corporation governed by a 5-person all volunteer Board of Directors. If you own real estate in PVE or Miraleste, you are a member of Palos Verdes Homes Association. Every building site has one vote in the annual election of the PVHA Board of Directors. Over 4,139 architects, designers, real estate agents, contractors, members and prospective homeowners have visited the Homes Association office since the first of the year. There have been over 1,400 plan reviews and submitted so far this year. The real estate market is still going strong, over 119 Completion and Compliance Inspection reports for homes to be sold have also been processed. All residential and commercial plans, including any modifications, are available to view. Our knowledgeable staff is ready to answer questions and provide a variety of invaluable information at your request. Palos Verdes Estates and Miraleste are special areas on the hill because of the dedication of PVHA.

We are proud of the heritage of the Palos Verdes Homes Association and are committed to its principles, and effective operation. Our office and staff, located adjacent to city hall, is ready to assist members with inquiries and their property improvement projects.

ENCLOSED WITH THE MAILED ANNUAL MEETING NOTICE IS THE MEMBER VERIFICATION, ELECTION BALLOT, AND A PREADDRESSED ENVELOPE FOR RETURN BY MAIL.

Please do not delay! Ballots and member verifications must be received by the Inspector of Elections by the close of voting on January 4, 2017.

Your Board of Directors,

Philip J. Frengs Edward Fountain Dale Hoffman Carol Swets Carolbeth Cozen

NOTE: Candidate information can be found at pvha.org/candidates

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