Report of the Scheduled Annual Meeting of Members January 10,2017

Report of the Scheduled Annual Meeting of Members

January 10, 2017


President Frengs, as Chairman, welcomed those members and guests of the Palos Verdes Homes Association present and expressed appreciation to them on behalf of the Board of Directors for their attendance at the 91st Annual Meeting of Members of the Palos Verdes Homes Association. He then introduced the members of the Board, Association legal counsel, staff members and Association tree mediator. President Frengs directed the audience to the Inspector of Elections Retired Judge Michael Latin, and Melissa Harman, partner at Moss-Adams the accounting firm engaged to be responsible for the collection, custody and counting of PVHA member verifications and ballots.

Judge Latin explained that his role this year was limited in comparison to the oversight and processing of the multiple ballots and delivery methods last year.  This year, he arrived at Moss-Adams the day after the close of voting, verified the envelope count and determined that the count of envelopes was well under the requirement for a quorum. Judge Latin reported the number of envelopes received of 1589, 1122 short of the minimum required for a quorum to conduct an election.  Judge Latin turned the meeting over to Melissa Harman to explain the collection process.

Melissa Harman reported that all envelopes were received at Moss-Adams by a designated person in charge of receipt and ensuring custody in a secure location.  At 4:30 on January 4, 2017, a Moss-Adams representative was sent to the USPS Business Reply Center to collect everything that had been received at that location by 4:30.  The count was processed at 5:00 on January 4, 2017. Judge Latin arrived at 8:30 am January 5, 2017 and certified the count.

As there was no quorum of members, the meeting was incompetent to transact business and adjourned.

An informal question and answer period and general discussion followed.


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